A moving estimate is a quote that a professional moving company will offer you that outlines how much your move will likely cost. A moving estimate can help you create a realistic budget, avoid surprise expenses, and make informed decisions as you plan your move. Read the guide below to learn how to get a moving estimate, different types of moving estimates, and factors that may influence cost.

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Understanding the Basics of Moving Estimates

You must grasp the fundamentals of moving estimates before you dive into the details. Read more below.

What Is a Moving Estimate?

A moving estimate is a projection of the costs associated with hiring a full-service moving company. Companies base their estimates on factors such as the volume and weight of your belongings, the services you require, and the distance you plan to travel as part of your move.

Moving estimates help you to create a realistic budget for your move, allow you to compare services and prices between different moving companies, and provide a clear breakdown of what you can expect on moving day.

How Do I Get a Moving Estimate?

Getting multiple moving estimates can require a lot of time and work, but the best moving companies make the process simple. Follow the steps below to compare your results.

1. Research moving companies: Identify the top moving companies in your area. Browse each company’s website and reference the Federal Motor Carrier Safety Administration, registered mover database, the Better Business Bureau, and other review sites. 
2. Request free quotes: Once you have a list of potential moving companies, contact each one and ask questions about pricing, services, and experience. Discuss the specifics of your move and request a written estimate.
3. Schedule a consultation: Get a quote from each company. Many reputable moving companies require an in-home consultation, but some allow you to schedule a virtual consultation, record a video walk-through of your home, or submit a written inventory. 
4. Clarify the type of estimate: Make sure you understand whether the quotes you get are binding or non-binding. A slightly higher but binding estimate may ultimately be a better deal than a cheaper non-binding estimate.

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Types of Moving Estimates

Some moving companies offer fixed quotes, while others offer non-binding approximations. Understanding the different types of moving estimates will help you budget and compare quotes more successfully.

Non-binding

Non-binding estimates are educated guesses, not guaranteed prices. A moving company will assess your household goods and the services you require to provide a quote as part of a non-binding estimate. 

Your final cost may be higher or lower than a non-binding estimate, depending on the actual weight of your shipment and the services the company ultimately performs. A non-binding estimate may not be ideal for anyone with a tight moving budget, but it may be advantageous if your moving plans are uncertain.

Binding

Binding estimates provide more certainty for budget-conscious homeowners. The mover will estimate the weight of your belongings and quote you a guaranteed price as part of a binding estimate. If you agree to the binding estimate, your final bill will match your original quote, even if your belongings are heavier than the mover originally anticipated they were.

Other types of potential delays, such as bad weather or traffic, won’t increase your bill. The only way your total can change is if you add items or services later, which can nullify your agreement or lead to additional charges.

Not-To-Exceed

Not-to-exceed estimates are binding estimates through which a mover sets an upper limit rather than offering a fixed-price quote. You will not pay more than your original estimate if your shipment exceeds the limit as part of a not-to-exceed estimate, but you will pay less if your shipment is lighter than anticipated. The potential to pay less but not more than your original quote makes not-to-exceed estimates the most consumer-friendly options. Not many companies offer it.

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Components of a Moving Estimate

A moving estimate should serve as a detailed forecast of what you will pay the moving company for its services. Interstate movers must prepare a written estimate of all charges and provide you with a copy under federal law. We recommend reviewing FMCSA regulations regarding binding and non-binding estimates so that you completely understand your rights and responsibilities when moving. 

All moving estimates should have the key components below.

Contact Information

The estimate should include the moving company’s name, address, and contact numbers. This information allows you to follow up on your quote.

Origin and Destination

The estimate should list your current location and your new address. This is especially important if you’re planning a long-distance move, as the distance may change the overall cost.

Logistical Challenges

Your moving estimate should note any logistical challenges at your origin or destination that might affect the cost. Professional movers frequently charge fees if they have to navigate stairs or elevators or carry belongings over long distances. These variables can affect how long it takes to load or unload your belongings.

Special Handling

Many moving companies charge special fees if you have bulky, fragile, or heavy items. You may notice a fee for crating or piano moving services, for example.

Storage Needs

Your moving estimate should include any storage fees if you need short-term storage before, during, or after your move. Some companies offer one free month of storage.

Moving Inventory

Your moving estimate should come with an inventory of the items that you need to move. The mover will use this list to estimate the size and weight of your shipment. Review the list carefully and flag any discrepancies.

Additional Services

Full-service moves include loading and unloading services. Some companies also include basic furniture disassembly and reassembly. Your moving estimate should include extra charges if you request services such as full or partial packing services.

Valuation and Insurance Options

Long-distance movers that operate across state lines must offer two types of liability protection for your belongings: full value and released value. The cost of full-value protection, which varies by company, should be part of your moving estimate. You can forfeit this in favor of complimentary released-value protection or third-party moving insurance.

Payment Terms

Your moving estimate should specify which forms of payment the company accepts, whether the company requires a deposit, and when payment is due. You may be required to pay up to 110% of the initial estimate upon delivery as part of a non-binding estimate. You will have to pay any remaining balance no sooner than 30 days after delivery.

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Factors That Influence Moving Costs

The variables below can affect the final price of your move. You’ll have control over some of them but not others.

Distance of the Move

The distance between your current home and your new location is one of the most significant factors in determining your moving costs. Long-distance moves typically cost more because of fuel expenses, labor hours, and potential overnight accommodations for the moving crew.

Volume and Weight of Belongings

The weight and volume of your possessions directly impact your moving costs. More items usually means larger trucks, more labor, and more packing materials. These make your move more expensive.

Timing and Seasonality

The time of year you choose to move can influence how much you’ll pay. Summer months are peak moving season, which can frequently result in higher prices due to increased demand. Moving during off-peak seasons, such as fall or winter, may amount to more competitive rates.

Special Handling Requirements

Items that require special care or equipment, such as pianos, antiques, or large appliances, can add to your moving costs. Inform your moving company about these items in advance so that your estimate is accurate.

Additional Services

Carrying items over long distances or up staircases can come with additional fees. Some long-distance moving companies also offer the services below at extra costs:

• Cleaning services
• Expedited delivery
• Extra pickups and deliveries
• Packing and unpacking boxes
• Rescheduled deliveries
• Shuttle service to and from airports
• Storage-in-transit

Most movers should include disassembly and reassembly of furniture, floor coverings for moving crews, wrapping of furniture, and removal and disposal of packing materials as part of standard services.

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How To Prepare for a Moving Estimate

Most binding estimates require an in-person appointment or video call through which a representative can get a better idea of the scope of your move. Taking these steps to prepare can help you to get a more accurate estimate.

Declutter and Organize Your Home

Declutter your home before the estimator arrives. Decide which items you’ll take to your new home and which you’ll donate, sell, or discard. This will give the estimator a clear picture of what the company needs to move.

Create a Detailed Inventory

Make a comprehensive list of all of the items you plan to move. Include items you’ve stored in attics, basements, garages, and outdoor areas. This inventory will help the moving company provide a more accurate estimate.

List Special Items or Requirements

Identify any items that may require special handling or packing, such as valuable artwork, fragile antiques, or oversized furniture. Make a note of any potential obstacles at your current or new home, such as narrow staircases or elevator restrictions.

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Getting and Comparing Multiple Estimates

Compare estimates from multiple companies to make sure you’re getting the best value for your move. Read more below.

How Many Estimates Should You Get?

We recommend getting at least three moving estimates. This will give you a good range of prices and services that you can compare.

Don’t just focus on the bottom line while you review estimates. Compare the services each company includes, the company’s reputation, and the company’s level of experience. Look for clear, transparent pricing and explicit breakdowns of additional fees or charges.

What to Compare

Make sure you understand each estimate’s fine print, including the following terms and conditions:

• Cancellation/rescheduling policies
• Forms of acceptable payment
• Potential extra charges
• When payment is due

If any of these are unclear, ask a representative for clarification.

Red Flags To Watch Out For

The Federal Trade Commission has a collection of common signs that signal moving company scams that can help consumers avoid untrustworthy companies. Be wary of an interstate moving company that does any of the following:

• Asks you to sign paperwork with blank spots for prices, dates, or signatures
• Isn’t registered with the USDOT
• Offers an estimate that seems unusually low
• Only accepts cash payments
• Requires a large upfront deposit

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FAQ About Moving Estimates

What should be included in a moving quote?

A moving quote should include a detailed breakdown of the costs associated with your move, including transportation charges, labor costs, additional fees, and insurance coverage. It should also include the moving company’s contact information and payment terms.

What are the benefits of a moving estimate?

The primary benefits of a moving estimate are that it will help you compare different options and plan your finances accordingly. A cost estimate also minimizes the risk of unexpected costs on moving day.

How many moving estimates should I get?

You should get at least three moving estimates. Comparing prices, services, and reputations associated with different moving companies to make an informed decision that meets your needs and budget.

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